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By-Laws

Palouse Ridge Women’s Association
BY-LAWS

Purpose

Provide the best experience for our members.

Bylaws Adoption and Amendments

Section 1
The bylaws are adopted by affirmative votes from a majority of the voting members of the PRWA present at the Annual Start-of-Season Association Meeting.

Section 2
Subsequent amendments to the bylaws will need to be approved by the voting members of PRWA.

Section 3
Amendments to the bylaws may be proposed by any PRWA member.

Section 4
Proposed amendments to the bylaws must be submitted to the Secretary for inclusion in the annual survey. All proposed amendments shall be highlighted in the Bylaws text until approved.

Section 5
The bylaws may be amended by a two-thirds vote of the voting members of the PRWA

Rules Governing Play

Section 1
PRWA formats in league play will be determined by the Tournament committee. Most of the formats you will be able to be recorded to the WSGA.

Section 2
Rules of Golf

The USGA Rules of Golf apply to play in the PRWA. Local rules, as indicated on the scorecard, are also in effect. It is the responsibility of all players to be familiar with the Rules of Golf. Any rules question or interpretation should be brought to the attention of the Executive Board members immediately after the completion of the match.

Offices and Duties

The administrative officers of the PRWA consist of Executive Board members.

President
The duties of the President are:

1.  Preside as general supervisor at all PRWA meetings.
2.  Appoint chairmen of standing committees, form ad hoc committees as needed, and serve ex-officio

on   all PRWA committees.
3.  Call meetings of the PRWA and of the Executive Board.
4.  Act as co-signer on checks drawn on the PRWA’s bank account.
5.  Appoint an auditor at the end of the PRWA season to examine the records of the Treasurer.

Vice President
The duties of the Vice President are:

1.  Perform the duties of the President in the event of her unavailability or as requested by the President.
2.  Serve ex-officio on all PRWA committees.

Treasurer
The duties of the Treasurer are:

1.  Receive all PRWA funds and deposit them in a bank account approved by the Executive Board.
2.  Pay all bills incurred by PRWA.
3.  Act as co-signer on checks drawn on the PRWA’s bank account.
4.  Prepare a season opening financial statement to be submitted for review at the first Executive Board Meeting of the year.

5.  Prepare a season ending financial statement to be submitted for review at the last Executive Board Meeting of the year.

Secretary
The duties of the Secretary are:

1.  Keep the minutes of all PRWA meetings.
2.  Maintain the membership information listing.
3.  Duties Related to PRWA Elections

a. Receive list of candidates nominated for PRWA office from the Nominating and Election Committee.
b. Present list of candidates to the executive board for review.

4.  Duties Related to PRWA Bylaws

a. Maintain the PRWA Bylaws.
b. Receive proposed amendments to the bylaws from PRWA members.
c. Submit proposed amendments for inclusion in the PRWA annual survey.
d. Record tally of votes on proposed amendments.

5.  Prepare and distribute regular PRWA correspondence to the Executive Board and PRWA members.  Examples:  Annual Newsletter, PRWA Tournament schedule and PRWA weekly formats.

Handicap Chair
The duties of the Handicap Chair are:

1. Maintain all GHIN records including the activation and deactivation of GHIN accounts.
2. Calculate initial handicaps for new members.  New members must submit score cards for at least three 18 hole matches.
3.  Correspond with local news agency and distribute weekly results.
4.  Post all individual scores into the Washington State Golf Association (WSGA) computer.  Members, who have not paid before the deletion deadline, March 31st, shall be deleted from the WSGA computer.
5.  The consequence of PRWA members not entering scores is:

The modification of handicap index under section 10-2 of the USGA handicap guidelines can result in:

a. Handicap adjustment in all league night events, tournaments, peer review and expulsion from the league for repeat handicap violations.

Committee Formation

Section 1
a. Chair of committees shall be appointed by the President with the approval of the Executive Board. The President and Vice President shall be ex-officio members of all committees, except the Nominating Committee. The President may establish ad-hoc committees as deemed necessary.

b. Chair appoints the members of their committees, and any PRWA member in good standing is eligible to serve on a committee.

Section 2
Standing Committees

Tournament Committee: This Committee plans the arrangements for the Club championship, announces the weekly sweep winners, and decides on the weekly formats.  Arrangements include advertisement of tournaments, managing and scoring tournaments and fundraising. 

Membership Committee: Increase membership by contacting prospective and past members through email and or mailings.  Also, the committee will be involved with the Nominating committee.

Nominating Committee:  It shall be the duty of this Committee to develop a slate of responsible and willing candidates for each office to be filled and submit the slate of candidates to the Secretary two weeks before the end of the season.

At Large Committee:  Duties will be variable such as helping the other committees and helping the Executive Board.

Election of Executive Board Members

Section 1
Term of Office

The term of office for Secretary and Treasurer is two years.  All other elected positions are one year and the Vice President will move to the President position.

No board member shall serve more than two consecutive terms in the same office.

Section 2
Election Ballot

The Nominating Committee will prepare the slate of candidates for each office to be filled.

Section 3
Voting Eligibility

Only members in good standing are eligible to vote for board members.

Member Conduct

Section 1 
Use of PRWA resources

Resources of PRWA including but not limited to member personal information such as email address, phone number, or address is for the use of PRWA only.  Members are not to use received emails to generate distribution lists for their own purposes.

Section 2
Non-PRWA Announcements

PRWA reserves the right to distribute via email information regarding non-PRWA activities to its membership. The PRWA executive board will decide what is suitable in formation to be distributed. To be suitable, the non-PRWA activity must not conflict with an announced PRWA activity and conducted within the local communities.